First-Line Supervisors of Production and Operating Workers

Job Description As an Executive Secretary or Executive Administrative Assistant at ForseMark, you will play a pivotal role in providing high-level administrative support to our executives. This position involves managing administrative tasks, coordinating schedules, and facilitating communication to ensure the smooth operation of executive offices.

Typical Duties

• Serve as the primary point of contact for executives, managing correspondence, emails, and phone calls.
  
• Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
  
• Prepare and organize materials for meetings, presentations, and conferences, ensuring executives are well-prepared.
  
• Attend meetings, take minutes, and prepare meeting summaries or action items for distribution.
  
• Screen and prioritize incoming communications, responding on behalf of executives when appropriate.
  
• Conduct research, gather data, and prepare reports or presentations for executive review.
  
• Manage and maintain executive files, records, and confidential information with utmost discretion.
  
• Assist in the preparation and review of documents, contracts, and agreements.
  
• Coordinate logistics for executive events, such as board meetings, corporate functions, or client visits.
  
• Collaborate with other administrative staff to ensure efficient workflow and office operations.
  
• Anticipate and proactively address the needs of executives, providing support as required.
  
• Handle expense reports, invoices, and budget tracking for executive expenses.
  
• Arrange and coordinate executive training programs, seminars, or professional development opportunities.
  
• Act as a liaison between executives and internal/external stakeholders, conveying messages and requests.
  
• Handle sensitive and confidential information with the highest level of professionalism and integrity.
  

Experience and Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field preferred.
  
• Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.
  
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
  
• Excellent communication skills, both written and verbal, for clear and professional correspondence.
  
• Discretion and confidentiality in handling sensitive information and executive matters.
  
• Detail-oriented approach with a focus on accuracy in document preparation and data management.
  
• Ability to work independently and make decisions in a fast-paced, dynamic environment.
  
• Strong interpersonal skills to interact effectively with executives, staff, and external contacts.
  
• Experience in event planning, travel coordination, and calendar management.
  
• Knowledge of office procedures, protocols, and best practices in executive support.
  
  

Notice: Requirements for Employment
ForseMark,LLC is a company that provides materials for the US military. As such, all employees must meet the following requirements:

US Citizenship: All applicants must be United States citizens or legal permanent residents.

Clean Police Record: Applicants must have a clean police record with no felony convictions.

Drug-Free Workplace: ForseMark,LLC maintains a zero-tolerance policy for marijuana use. Employees must be willing to remain free of any form of marijuana use during their employment.

These requirements are essential to ensure compliance with government regulations and the sensitive nature of our work with the US military.